Commencement Preparation really begins the week following commencement. There is a group of about 25 people that are called together by the Provost to discuss what went well and what didn’t. We then meet a couple of times throughout the year to prepare for the upcoming ceremony. The physical preparation begins in March. The grounds crew begins to edge and mulch all beds throughout campus. Seeding bare spots and repairing edges damaged by snow removal also takes place weather permitting through March and April. Some painting is usually performed in April and early May to handrails and bollards. The Monday before commencement we begin to move the portable bleachers to the quad. This usually involves around 8 people. On Tuesday, we continue moving the bleachers and we also begin setting up Memorial gym for the ceremonies. The gym is used for Baccalaureate as well as a rain location for commencement. We try to set up the indoor location to mimic the outdoor location as much as possible. On Wednesday, the bleacher moving is completed as well as final touches to the gym set up. Thursday and Friday are spent gathering all of the important items necessary for the respective ceremonies as well as final outdoor preparations such as preening of shrubbery beds and cleaning of light posts and benches. Chairs are placed on Oller lawn, weather permitting on Friday afternoon. On Saturday morning the entire Facilities staff arrives at 6:00 am to make final preparations. The stage is set, diplomas and hoods are picked up and taken to the stage, a final sweep of the campus is made to pick up any debris. There is a lot of effort put into this day and every person on our staff knows the importance of this day. We realize that this day is one of the most important days in the lives of the graduates as well as their families and we try to make an impression on them that they will carry with them for the rest of their lives.
The following week is spent putting everything back where it belongs and getting the campus ready for the summer events.
Jeff Meadows, Grounds Supervisor
How is the academic calendar changing for the 2012/2013 school year, and what are the reasons for these changes?
The academic calendars are usually set up 5 years in advance. So for the 2011-12 calendar, we changed only the fall semester to accommodate the new initiative to have a full-class freshmen inbound program. The decision to start on a Thursday helped bring students over the weekend to orient themselves before the inbound experience and then start classes that following Thursday.
Another consideration was the increasing press every couple of years where we were against the holiday season which left some folks leaving just before Christmas Eve. This has been problematic for increasing travel costs for faculty and students who travel outside of Pennsylvania.
A bonus for us is that the grades come in two days earlier so we can post grades earlier rather than later. With the press against the holiday, we sometimes could not post at all until the New Year as our policy is to post grades once all are entered. The 2012-13 has already been approved with the same set up as this year. The 2013-14 is currently being vetted.
For me, I personally believe that it takes 3 years for things to shake out and settle down. After 2013-14, we will reassess if this has been a good thing or a bad thing but so far, all I have heard is good. I am now drafting the next 5 years until 2019!
Athena Frederick, Registrar


